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SAMPLE MEETING REQUEST LETTERS. With a few exceptions, Congressional offices in. Washington require a written appointment request. Sample Meeting Request Letter. Use the sample letter below as a guide for drafting your own meeting request to your Members of Congress. A conference sponsorship proposal is created to provide an idea for businesses and other entities on how they can be of help to the implementation of aUse this template to provide background information on your project, discuss why it's necessary, and outline the steps you will take to execute it.